Beginning in January 2026 EHS will move to a new risk-based inspection model for university labs.

This model will tie the inspection frequency to the hazards/risks within a given space.  Areas with greater risks will be inspected more frequently than those with lower risks. This move is an initiative toward greater efficiency, more comprehensive service, and reduced administrative burden for researchers.

The current inspection process inspects all spaces on campus on an annual basis without regard for the hazards that may or may not be present in a given space.

The new risk-based inspection process will allow approximately 67% of the spaces on campus to move to an inspection schedule of every 2-3 years based on the hazards present within a given space.  In addition, implementation of additional control measures in a given space and/or reducing the number of noted deficiencies found during an inspection, will enable an increase in the inspection interval for a space(s).

Inspection frequencies will range from every 6 months to every 3 years.

Inspection frequency will be based on the hazards identified in the lab hazard assessment in SAM, as well as the number of deficiencies noted during the last inspection cycle, etc.  Labs which work with animals are required to be inspected at least annually but may move into the every 6 months frequency category if conditions require.  This process does not affect required radiation safety inspections for labs which use radioactive materials

During the years that EHS does not conduct an onsite inspection the lab will still be required to complete a review of all safety related documents, such as SOPs.

Designated lab contacts will receive an email one month prior to the document review by EHS noting the scheduled date/time of the review.  Failure to update required document prior to the review may result in a change to the scheduled inspection frequency.

This new process will enable labs to implement measures, such as replacing high hazard materials, or reducing inspection deficiencies, that may increase the time interval between inspections.  Labs will also be able to work with the assigned EHS specialist to identify and implement measures that could reduce the assigned risk score and thereby increase the interval between inspections.

Labs may opt to maintain annual inspections if desired.  Labs wishing to do this should work with their assigned EHS specialist to arrange this scheduling.

Please note, this is a dynamic process and inspection intervals may change – labs will be notified if their assigned inspection interval changes.

Please direct any questions regarding the risk based inspection process to the assigned EHS specialist or [email protected]